How do you decide which cleaning firm to hire? Do you want to hire a cleaning company to help with a one-time task, an annual cleaning, or something more regular? There are a few things to know before making a decision.
Employing someone who is not part of a formal cleaning service company always carries a number of risks. “But, it is cheaper to hire a private cleaner by the hour” is something that is often heard.
Hiring a cleaning company involves a process in which planning and management are key to achieving good results, that is, to reach the ideal cleaning company. To make the progression easier, here we are highlighting some points that will help clarify the hiring process.
Outsource the cleaning service?
Many corporations wonder if they really require an external company – cleaning – to carry out these services in them. In order to undertake this decision in the best way possible, it is important to consider whether a real need exists. It will essentially depend on the company’s size.
However, hiring these cleaning services is typically more lucrative when our company is large, and such a contract does not involve a huge expense for us.
Although this may be shocking since all companies need a more or less continuous cleaning service, the reality is that there are various companies, mainly family-owned – that do the cleaning themselves.
This example shows us that there are businesses that can plan and carry out these services without the need for outsourcing, so it is necessary to ask ourselves if these requirements really exist.
What kind of cleaning company are you looking for?
Once we have confirmed that there is a need to hire an external company, we must limit the likelihoods within the wide-ranging possibilities that the market presents.
In this sense, it is compulsory to address two core questions. On the one hand, when we look for cleaning companies we have to be clear that we need cleaning services for our company, that is, it should not be confused with companies dedicated to domestic cleaning. It is typically a very common blunder since many businesses in this sector do not specify whether they are expert in individuals or industrial cleaning.
Conversely, it is also very essential to consider what sort of company is best for us. There are diverse variants in the cleaning sector – as in almost all sectors. Franchises, small, medium, large, and freelancers are the potentials.
In this sense, the foremost difference is in prices. Usually, the largest companies are the ones with the most modest pricing rates. Nevertheless, this rule does not have to be followed.
Key points to consider before hiring an office cleaning company.
1. Trust.
One of the most important aspects that you must take into account when hiring an office cleaning company is trust. Think that cleaners will come into your workplace at a time when you will not be. Therefore, try to ensure that the staff who come are always the same so that you can be calm and that there is a trustworthy company that is behind guaranteeing any problem.
2. A legal and insured cleaning company.
When you do a preliminary investigation of the different cleaning companies that exist, please pay special attention to their compliance with the law. They must have liability insurance in case there are accidents, theft, or anything inappropriate. It also requires that workers have a legal contract and that your data is not used, or at least asks what they will do with them later.
3. Final service price.
The final service price is one of the issues that you will surely value when you decide on a cleaning company, but it should not be the most important factor. You must balance quality and price. It is also important that you read the fine print, do not trust all the price reduction offers since you can get a good scare in the long run.
4. Experience, Affiliations, and Accreditations.
For how long you have been in the cleaning industry? Does the company have any accreditation, awards or affiliation with certified organizations? Is this company in the process of expansion? It is important to look for because it gives more assurance that a cleaning company is trustworthy and concerned about your professional reputation. It proves to offer a staff that has done everything possible, always to provide exceptional service.
5. Flexible schedule.
The cleaning schedule should not interfere at any time with the daily activities of the office workers. Thus, it is substantial that you look for a company that adapts perfectly to the company’s schedules and that does its tasks outside of it so that everything is perfect when it comes time to enter the facilities in the morning.
6. The products to be used.
You should be familiar with what chemicals they use in the course of cleaning. It is important to ensure that they do not use any toxic product for the health of people in your office. There are products that, within the industry, have a natural base and are not very harmful.
7. The tasks to be performed.
Before hiring, you must specify what tasks the specialized professional is going to perform. Analyze the time that should be devoted to each specific area. This analysis will consent you to demand a limited number of hours and therefore adjust the rate. You will also avoid future problems and conflicts by clarifying the needs and services you need.
8. Ask for references.
Ask your nearest environment if they know any trustworthy cleaning companies. In this way, you will have the assurance that you leave your office in good hands. If the cleaning company knows it because your cousin has recommended it to you, surely you will be calmer. You can also enquire in forums and magazines. You have a lot of information at your fingertips from which you can benefit when choosing a specific company.
9. The cleaning company must have a guarantee of compliance.
Make sure that the company has a guarantee of compliance to be able to claim in the event that you have any problem or disagreement with the work done in your office and to be able to resolve the issues easily and without difficulties.
10. Compare different cleaning companies.
Find several cleaning companies that fit your budget. The best way to opt for one is to make prior visits to have a moment of closeness and communication. In this way, you can also assess if they can fulfill your needs and modify the budget more exactly. Talking about these things on the phone is not the same as having the person in front of you.
11. Quality of service.
Some office cleaning companies are more reliable than others, even if they offer the same services. For this reason, before signing a contract, you must inform yourself well and do some research, either through the Internet or from other clients who have already contracted services with that company. In specialized forums and company opinion portals, you can find evaluations on the speed, excellence of the work, and staff responsiveness.
12. Employee professionalism.
The employee must have experience in this area. It has to be a person who transmits confidence and is orderly. Make sure that the cleaning company you hire has experience knowing how to choose the right product for each of the materials in your office. That way, it will be easier to avoid problems that can happen due to misuse.
How long do we need the services?
Before hiring any cleaning company, it is necessary to establish the time for which it will be required. Normally we all look for a long-term contract, that is, we do not want to have to change services from time to time, but on the contrary, keep them.
However, many businesses hate ties and prefer to contract in the short term. Before starting any contractual relationship, it is essential that we also know the cleaning companies’ conditions since both parties are involved in the hiring. Therefore, we must also pay attention to the cleaning company’s conditions and not just look at our requirements.
Conclusion.
If you take into account these tips when hiring a cleaning company, you can be unconcerned knowing that you are leaving your house in the hands of professionals. Benefit from the advantages of having more free time for yourself with the assurance that everything will be perfectly clean by true specialists in the field. Although we have given very general points, the truth is that they can be key when it comes to outsourcing cleaning services and achieving a better final contract.
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